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Privacy Policy

1. Introduction

We take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with the statutory data protection regulations and this privacy policy.

This privacy policy explains what information we collect, how we use it, and what rights you have regarding your personal data.

2. Controller and Data Protection Officer

Controller responsible for data processing:

team pollyn
Hubertusstraße 53
82131 Gauting
Germany

Contact:
Email: leon.graeb@scrumble.info

3. Data Collection and Usage

3.1 Website Access Data

When you visit our website, our web server automatically collects and stores information in server log files. This information includes:

  • Browser type and version
  • Operating system used
  • Referrer URL (the previously visited page)
  • Hostname of the accessing computer
  • Time of the server request
  • IP address

Legal basis: Art. 6 para. 1 lit. f GDPR (legitimate interests)

This data is used to ensure the stability and security of our website and to improve our services. The data is not combined with other data sources.

3.2 Contact Form

When you use our contact form, we collect:

  • Name (required)
  • Email address (required)
  • Role (optional)
  • Company (optional)
  • Message content (optional)

Purpose: To respond to your inquiry and communicate with you about our services.

Legal basis: Art. 6 para. 1 lit. a GDPR (consent) and Art. 6 para. 1 lit. b GDPR (contract initiation)

Your data will be deleted once your inquiry has been resolved, unless we are legally required to retain it longer or you have consented to further use.

3.3 Cookies

Our website uses cookies. Cookies are small text files that are stored on your device and allow us to recognize your browser.

Essential Cookies: These are necessary for the basic functionality of the website and cannot be disabled.

Analytics Cookies: We use analytics cookies only with your explicit consent to understand how visitors interact with our website.

Legal basis: Art. 6 para. 1 lit. a GDPR (consent) for non-essential cookies

You can manage your cookie preferences through our cookie consent banner. Most browsers allow you to refuse cookies or delete existing ones through browser settings.

4. Third-Party Services

4.1 Hosting Provider

Our website is hosted by [Hosting Provider Name, e.g., Vercel Inc.]. The hosting provider processes access data (see 3.1) on our behalf.

Legal basis: Art. 6 para. 1 lit. f GDPR (legitimate interests in reliable and secure hosting)

4.2 Analytics (if applicable)

We may use analytics services to analyze website usage. This is only done with your explicit consent via our cookie banner.

Legal basis: Art. 6 para. 1 lit. a GDPR (consent)

5. Data Retention

We only retain personal data for as long as necessary to fulfill the purposes outlined in this privacy policy, unless a longer retention period is required or permitted by law.

  • Contact form data: Until inquiry is resolved (typically 30-90 days)
  • Server logs: Automatically deleted after 90 days unless needed for security purposes
  • Cookies: According to the retention period specified in cookie settings

6. Your Rights

Under the GDPR, you have the following rights:

  • Right of access (Art. 15 GDPR): You can request information about the personal data we process about you.
  • Right to rectification (Art. 16 GDPR): You can request correction of inaccurate personal data.
  • Right to erasure (Art. 17 GDPR): You can request deletion of your personal data under certain circumstances.
  • Right to restriction of processing (Art. 18 GDPR): You can request that we restrict processing of your data under certain conditions.
  • Right to data portability (Art. 20 GDPR): You can receive your data in a structured, commonly used format.
  • Right to object (Art. 21 GDPR): You can object to processing of your data based on legitimate interests.
  • Right to withdraw consent: If processing is based on consent, you can withdraw it at any time.

To exercise these rights, please contact us at: hello@pollyn.io

You also have the right to lodge a complaint with a supervisory authority if you believe that processing of your personal data violates data protection laws.

7. Data Security

We use appropriate technical and organizational security measures to protect your data against accidental or unlawful destruction, loss, alteration, unauthorized disclosure, or access. These measures include:

  • SSL/TLS encryption for data transmission
  • Regular security updates and patches
  • Access controls and authentication
  • Regular security audits
  • Data backup and recovery procedures

8. International Data Transfers

If we transfer personal data to countries outside the European Economic Area (EEA), we ensure that appropriate safeguards are in place, such as:

  • EU Standard Contractual Clauses
  • Adequacy decisions by the European Commission
  • Binding Corporate Rules (if applicable)

9. Children's Privacy

Our services are not directed to individuals under the age of 16. We do not knowingly collect personal data from children. If you become aware that a child has provided us with personal data, please contact us so we can delete it.

10. Changes to This Privacy Policy

We may update this privacy policy from time to time to reflect changes in our practices or for legal, operational, or regulatory reasons. We will notify you of any material changes by posting the updated policy on this page with a new "Last Updated" date.

We encourage you to review this privacy policy periodically to stay informed about how we protect your data.

11. Contact Us

If you have any questions about this privacy policy or our data practices, please contact us:

Email: leon.graeb@scrumble.info

Last updated: November 24, 2025